Compliance

Eight frameworks.
All automated.

Every UK compliance obligation a recruitment agency faces — built into the workflow, not managed on a spreadsheet. Audit-ready at all times. No additional module. No extra cost.

Why compliance fails

Manual processes
fail at scale.

01
Spreadsheet tracking fails silently

A cell is not updated. A reminder is missed. The AWR qualifying period passes without the equal treatment review. Nobody notices until there is a claim.

02
Calendar reminders get ignored

Right to Work expiry reminders get snoozed. Contractors keep working past their visa status check date. The liability accumulates quietly.

03
Manual processes do not scale

Five contractors is manageable on a spreadsheet. Fifty is not. The more you grow, the more the compliance risk scales with you — unless it's automated.

04
Audits find gaps after the fact

A regulatory audit finds missing SDS documentation for 30 contractors. The paperwork was not completed. There is no audit trail. The consequences are significant.

Event Grid

Compliance built
into every workflow.

Event Grid is the compliance engine inside Recruitment AI. It monitors workflow events in real time and triggers compliance actions at every relevant stage.

A placement is created. Event Grid checks: Is Right to Work verified? Is SDS complete? Is AWR tracking started? If anything is missing, the placement is blocked until it is resolved.

It is not a module you run separately. It runs as part of every action, continuously, without manual intervention.

Event
Candidate added
Checks triggered
GDPR consent, Right to Work verification initiated
Event
Contractor placement created
Checks triggered
IR35 SDS required, AWR tracking started, umbrella check if applicable
Event
Assignment progresses past 12 weeks
Checks triggered
AWR equal treatment review triggered
Event
Right to Work document expiry approaching
Checks triggered
Repeat check reminder sent, placement flagged if not resolved
Event
Supplier onboarded
Checks triggered
Modern Slavery due diligence initiated, umbrella checks if applicable
The eight frameworks

Every obligation.
Covered.

Agency Workers Regulations 2010
Equal treatment rights, qualifying periods, day-one rights.
12-week qualifying period tracked automatically from the first placement day. Equal treatment triggered at the qualifying milestone. Day-one rights confirmed at candidate onboarding. Breach risk flagged before it becomes a liability.
Conduct Regulations 2003
Perm and temp obligations, terms of business, client and candidate rights.
Terms of business compliance checked before any placement progresses. Client and candidate information requirements verified. Records maintained for every assignment as required by the regulations. Non-compliant placements cannot proceed without confirmation.
UK GDPR and Data Protection
Consent management, retention schedules, erasure workflows, breach logging.
Candidate consent captured and recorded at first contact. Retention schedules enforced — records flagged for review or deletion at the relevant intervals. Right to erasure workflow triggered on request. Breach logging built in. Role-based access controls ensure data is only accessible to authorised users.
HMRC Intermediaries Reporting
Quarterly reporting, worker classification, off-payroll records.
Quarterly reporting obligations tracked with automatic reminders before submission deadlines. Worker classification maintained against each contractor record. Off-payroll working data maintained in a HMRC submission-ready format.
IR35 Off-Payroll Working Rules
Status determination, SDS documentation, deemed employer tracking.
Status Determination Statement (SDS) created and stored before each contractor engagement. Deemed employer liability tracked through the fee-payer chain. Off-payroll working records maintained and linked to contractor records. No engagement can be progressed without SDS completion when required.
Modern Slavery Act 2015
Supply chain due diligence, transparency statements, red-flag flagging.
Supply chain due diligence workflows embedded in supplier onboarding. Red flags identified and logged automatically. Transparency statement management with annual review scheduling. Audit trail maintained for all due diligence activity.
Right to Work
Document verification, expiry tracking, repeat check scheduling.
Document verification required before any candidate is placed. Time-limited right to work statuses tracked with expiry reminders. Repeat-check scheduling automatic — no manual calendar management. Non-compliant placements blocked until verification is complete.
Umbrella Company Due Diligence
Approved supplier list, mini umbrella checks, worker protection monitoring.
Approved umbrella supplier list maintained in the platform. Mini umbrella identification checks against HMRC guidance. Worker deduction transparency verified before engagement. Annual review scheduling for all umbrella relationships. Post-IR35 due diligence requirements built into the workflow.
Audit readiness

Audit-ready.
Always.

Every compliance action is logged with a timestamp, the user who confirmed it, and the record it relates to. If HMRC, the ICO, or a legal team asks for documentation, you can produce it immediately.

Compliance reports can be generated by framework, by time period, by client, or by consultant. The audit trail is always complete.

✓Full compliance event log with timestamps
✓User attribution for every confirmation step
✓Exportable reports by framework or time period
✓Document storage linked to placement records
✓SDS records stored and retrievable
✓GDPR consent and erasure audit trail

Legal note: The compliance module is a workflow aid designed to assist with regulatory obligations. It does not constitute legal advice. Recruitment businesses should seek qualified legal counsel for definitive guidance on their compliance obligations. Recruitment AI is not responsible for regulatory non-compliance arising from user configuration or incomplete record-keeping.

Compliance that
runs itself.

We walk through all eight frameworks in the demo.

Book a demo →See pricing